Services for Users

Obtaining copies of research materials:
Please fill out a request for photocopying form for the material(s) that you wanted copied.

In most cases, a staff member will photocopy the requested pages. However, depending on the condition of the material(s) other options maybe used (I.e. scanning or taking a picture) to obtain a copy of the material.

We charge .25 per page to photocopy and you will be billed at Circulation for the cost of the service.

Use of cameras:
You may bring your own camera to photograph certain categories of materials.  Please inquire with a RB&SC staff member.

Digital Reproduction:
General Policies for Provision of Images and Permissions for Image-Use:

  1. All requests for reproductions of University of South Carolina Special Collections Libraries’ materials will be considered on a case-by-case basis. To request copies of an image or images or permission for a specific use, please contact the appropriate holding library (i.e. Rare Books & Special Collections). Provision of copies for “personal research use” does not guarantee future permission to publish. 

    The prime considerations for decisions on reproductions are the condition of the item to be copied or reproduced, the nature of any third-party rights or interest in the item(s), and the purposes for which the images are requested.
  2. Users who wish to include a copy (in any format) obtained from materials held by the University of South Carolina Special Collections Libraries in publications, web pages or other electronic media, films, exhibits, etc., must first obtain permission from the holding library
  3. It is the responsibility of the applicant to obtain any required copyright permissions from the copyright holder or other necessary third party permissions. The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use" or any other exception to the copyright law, that user may be liable for infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

    In the case of material that is still in copyright, or in which it is otherwise likely that a third party has rights, it is the university libraries’ policy to require that an applicant get written permission from the relevant rights holder before any images are supplied for publication in any medium. 
  4. Permissions to reproduce materials and distribute reproductions are limited to the uses specified in the applicant's request and the conditions therein. The applicant agrees not to further reproduce, sell, share, or give the specified reproductions to another person, company, or institution for any purpose without the written permission of the University of South Carolina Libraries. Note that the University Libraries’ permission is given only insofar as the libraries have rights as owners of the material that is to be published or otherwise reproduced and so is additional to, not a substitute for, any publication or reproduction permission that may be needed from third parties (as outlined in section 3 above). 
  5. Where the application is for web use or other electronic distribution, the applicant agrees to a specific method of deterring third party misuse of the images. This should be discussed and agreed upon with the holding library
  6. It is the policy of University of South Carolina Special Collection Libraries to assess a fee for some uses of USC library materials.  Fees are intended to offset a small part of the Libraries’ costs associated with processing, preserving, and providing access to the Libraries’ collections. Please see the holding library’s web site for their reproduction fees. 
  7. The proposed publication must result in a suitable presentation of the original image. Superimposition of text, cropping, bleeding, the addition of color, or other alterations require special permission from the specific holding library within University of South Carolina Libraries.
  8. The applicant will defend and hold harmless University of South Carolina Libraries, University of South Carolina, its officers, employees, agents, and members of its governing boards against all claims, demands, costs, and expenses, including attorneys' fees, incurred for copyright infringements or any other legal or regulatory cause of action arising from use of University of South Carolina Libraries’ materials.



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Columbia Libraries and Collections