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University Libraries - Annex Policies

Library Annex Policies

Annex Reading Room

University affiliates such as: Faculty, Staff, Graduate or Undergraduate students, Thomas Cooper Society members, and Alumni members, who wish to consult large works may request that items be held at one of the two Library Annex reading rooms.  Please note that the Library Annex does not have check-out capabilities, thus materials must be used on-site.  

Non-university affiliates who wish to consult large works may also request that items be held at one of the two Library Annex reading rooms.  However, please note that photocopy services may be limited for non-university affiliates.  Consult Library Annex management for more details.

Because the Annex is a high-density storage facility and not a browsing library, the stacks area is closed to the public. All retrieval of requested material is taken care of by the staff members.

If a patron wishes to view the material onsite, please select “Library Annex – Columbia” as your Pickup / Ship to Location; see below.

Policies

It would be most efficient if a patron provides information for requested materials at least two hours in advance. The Library Annex will then have the materials ready when the patron arrives. Walk-in requests will be placed into work orders and will be processed by priority. In such case, a patron will have to wait for the retrieval to be carried out.

The Library Annex reading rooms are equipped with a desktop computer, 13inch TV, VCR and DVD player making it possible for users to get online, view videos and DVDs held at the Annex.

Please contact the Library Annex at 803-896-0780 to verify availability and to reserve a reading room.

Circulation Policies

The owning library determines the circulation category of its individual stored items. Three circulation categories have been defined for stored library materials:

  • Circulating: Items which may be charged to patrons and removed from Library. Most items will be shipped to the Thomas Cooper Library Circulation Department. The books will be checked out according to existing policies for like items in the Thomas Cooper Library. No delivery on Saturday, Sunday or holidays.
  • On-site use: Items which must be used on-site at Thomas Cooper Library within their respective department, such as: Special Collections, Map Library Collection, and Educational Films collection. These items will be delivered to their corresponding departments.
  • Restricted delivery: Items which must be used on-site at the owning library, such as: South Caroliniana Library and Coleman Karesh Law Library. These items will be delivered to the owning library. All Library Annex requests for items belonging to the South Caroliniana Library and the Coleman Karesh Law Library must be submitted through the department's library representative.
Delivery Schedule

Electronic Desktop Delivery (EDD)

All Electronic Desktop Deliveries are subject to Federal Copyright Guidelines determined by U.S. Copyright law, Title 17, Copyrights, United States Code section 107. This service is available at no cost to faculty members, currently-enrolled students, university staff, members of the Thomas Cooper Society, members of the Carolina Alumni Association and non-university affiliates.

This service is also available at no cost to persons affiliated with the Law School and the University's regional and four-year campuses; however, this is solely for items housed at the Library Annex which belong to their respective library. For Electronic Desktop Delivery of items not belonging to your respective library, please contact your Interlibrary Loan department.

All article and book chapter requests are delivered directly to your desktop through Scan and Deliver. Patron will receive an e-mail containing instructions on how to download and view the electronically received article. Articles are delivered in PDF format and can be read with Adobe's Acrobat Reader, available at no cost from Adobe.

Articles are accessible for 30 days (including weekends and holidays). If you mistakenly delete an article during that time, please contact the Library Annex or the Scan and Deliver Department to have the article reinstated. To save electronically delivered articles, open the article using Adobe. Click on "Save a Copy", specify where you want the article saved and name the file. After saving the article, you may view it using Adobe Acrobat.

Staff will process requests for articles or book chapters of fifty (50) or fewer pages in length. All requests for articles in excess of fifty pages must be made for the entire volume, which will then be sent via courier to the Thomas Cooper Library and made available for pick-up at the Circulation Department.

Please note: Federal Copyright Guidelines require that only one article or book chapter be requested per request.

Fines/Fees

Library Annex services are provided free of charge. Library Annex materials are subject to overdue fines or replacement charges which are associated with the circulation policies of the owning library.

Parking

Available On-site

Patron Eligibility

Library Annex services are available at no cost to faculty members, currently-enrolled students, University staff, current members of the Thomas Cooper Society and current members of the Carolina Alumni Association.

Persons affiliated with the School of Medicine, the Law School, or the University's Regional and Four-Year campuses may request items from the Library Annex provided the requested item belongs to their respective library. To borrow items not belonging to your respective library, please consult your Interlibrary Loan department.

Non-affiliates may request Columbia Cooper materials; please see the Circulation Desk for assistance. Materials housed at the Library Annex for USC special libraries must be approved and requested by a library staff member as instructed in the online catalog record.

Photocopier

Photocopy machine is available for patron use at the Library Annex. The cost is $.10 per page. Please note that this copier does not accept cash or Carolina Cash Card. Any photocopy charges will be applied directly to your university account.

Requesting Materials
  • Item Requests

    Most materials for patron use and/or check out from the Library Annex can be requested through the “Classic Catalog Search”  

    To request the loan of an item (books, videos, maps, microfilm or microfiche)

    1. Check the Classic Catalog to determine if the desired item is available at the Library Annex.
    2. If the “Location” field shows “Annex” Click on check

    location

  • 3. Login to your account. 
    login
     

    To place a request for an entire journal volume:

    1. Check the Classic Catalog to determine if the desired item is available at the Library Annex.
    2. Click on the “Journal title” to see the full record

    journal title
    3. Click on check
    request
    4. Login to your account.
    login
    5. Select the journal volume you wish to request and click request
    journal request

    Electronic Desktop Delivery request

    Electronic Desktop Delivery of a journal article or a book chapter can be requested through the Scan and Deliverlink located on the library’s Classic Catalog.
    See Scan and Deliver Policies If you have any questions or contact the Library Annex at: 803-896-0780.

    To place an Electronic Desktop Delivery request for a book chapter: 

    1. Check the Classic Catalog to determine if the desired item is available at the Library Annex.
    2. If the “Location” field shows “Annex” Click onscan

    location
    3. Logon to your ILL Express account. 

    ILL


    4. Most bibliographic information is automatically generated by the system. Continue to fill out the request form providing as much information as possible.
    Scan and Deliver

    To place an Electronic Desktop Delivery request for a journal article: 

    1. Check the Classic Catalog to determine if the desired item is available at the Library Annex.
    2. Click on the “Journal title” to see the full record.

    Journal title

    3. If the "Location" field shows "Annex" Click on scan and deliver
    scan

    4. Logon to your ILL Express account. 

    ILL

    5.  The journal title, call number and the ISSN number are automatically generated by the system. Continue to fill out the request form providing as much information as possible.

    Scan