Special Collections Policies

Music Library Special Collections:

Music Special Collections materials do not circulate, and it may be necessary to deny access to some items if they are presently too fragile for use. In the interest of preserving and protecting materials, we ask that the following procedures be observed:

a) Use of the collections is restricted to those conducting serious scholarly research and requires a USC ID or other picture ID (faculty or student ID from another institution of higher learning, letter of reference from an established scholar, etc.). The ID (or some form of established personal identification) will be kept by the Music Library while materials are in use.

b) Requested items are retrieved by a staff member and brought to the reading area: materials must stay in the reading area unless special permission is obtained to use them elsewhere in the library (for example, to listen to recorded materials). Users will be asked to sign and date usage slips for all materials brought to the reading area. Except in special cases, researchers may only use two items at one time.

c) Only research notes, pencils, paper, and computers may be taken to the reading area. Ink, white-out, post-its, food, and other liquid or sticky materials are specifically forbidden. Briefcases, large bags, backpacks, coats, and other personal items should be left with a Music Library staff member, though no responsibility can be taken for the safety of items of value. All personal property may be subject to inspection upon leaving the reading area.

d) No items may be placed on the materials during their use, nor may materials be marked or altered in any way. Books must not be placed face down with the pages open. Do not write on paper that is resting on library materials. Researchers may be asked to wear cotton gloves when handling certain material. If it is necessary to place materials on a reading stand for protection, the materials must remain on the stand at all times.

e) Permission to consult Special Collections materials does not convey the right to further reproduce or publish them. Citing, quoting, or referring to materials under the provisions of the United States Copyright laws is permitted; however, extensive quotation, reproduction, and/or publishing requires the permission from the Music Library and the owners of the copyright.

f) Items requested for audio duplication, photocopying, or other reproduction must be screened by a Music Librarian, both for physical condition and for possible copyright restrictions. Photocopies can only be made by a Music Library staff member. Audio, digital, and photographic reproductions are for personal research only and are not to be placed in another repository without prior written permission from the Music Library.

g) When work is completed, Music Library employees will return the materials to their proper location, after the materials have been checked and the usage slips marked to indicate return.

Reader Registration Form

Item Request Form

University of South Carolina Libraries
General Policies for Provision of Images and Permissions for Image-Use:

1. All requests for reproductions of University of South Carolina Libraries' materials will be considered on a case-by-case basis. To request copies of an image or images or permission for a specific use, please contact the appropriate holding library. Provision of copies for "personal research use" does not guarantee future permission to publish.

The prime considerations for decisions on reproductions are the condition of the item to be copied or reproduced, the nature of any third-party rights or interest in the item(s), and the purposes for which the images are requested.

2. Users who wish to include a copy (in any format) obtained from materials held by the University of South Carolina Libraries in publications, web pages or other electronic media, films, exhibits, etc., must first obtain permission from the holding library.

3. It is the responsibility of the applicant to obtain any required copyright permissions from the copyright holder or other necessary third party permissions. The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use" or any other exception to the copyright law, that user may be liable for infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

In the case of material that is still in copyright, or in which it is otherwise likely that a third party has rights, it is the university libraries' policy to require that an applicant get written permission from the relevant rights holder before any images are supplied for publication in any medium.

4. Permissions to reproduce materials and distribute reproductions are limited to the uses specified in the applicant's request and the conditions therein. The applicant agrees not to further reproduce, sell, share, or give the specified reproductions to another person, company, or institution for any purpose without the written permission of the University of South Carolina Libraries. Note that the University Libraries' permission is given only insofar as the libraries have rights as owners of the material that is to be published or otherwise reproduced and so is additional to, not a substitute for, any publication or reproduction permission that may be needed from third parties (as outlined in section 3 above).

5. Where the application is for web use or other electronic distribution, the applicant agrees to a specific method of deterring third party misuse of the images. This should be discussed and agreed upon with the holding library.

6. It is the policy of University of South Carolina Libraries to assess a fee for some uses of USC library materials. Fees are intended to offset a small part of the Libraries' costs associated with processing, preserving, and providing access to the Libraries' collections. Please see the holding library's web site for their reproduction fees.

7. The proposed publication must result in a suitable presentation of the original image. Superimposition of text, cropping, bleeding, the addition of color, or other alterations require special permission from the specific holding library within University of South Carolina Libraries.

8. The applicant will defend and hold harmless University of South Carolina Libraries, University of South Carolina, its officers, employees, agents, and members of its governing boards against all claims, demands, costs, and expenses, including attorneys' fees, incurred for copyright infringements or any other legal or regulatory cause of action arising from use of University of South Carolina Libraries' materials.

Columbia Departments Campus Libraries
Columbia Libraries and Collections