Proposed digital projects must demonstrate viability by providing that there are no impediments that would prevent digitization and must address the significance of the project, so that projects can be evaluated and prioritized by the Committee.
In order for materials to be considered for digitization they must meet the following four criteria:
- Duplication of Effort: The proposing Department or Library must demonstrate that the project does not duplicate other digital collections, of comparable quality and openly accessible, available from the University Libraries or from another institution via the web.
- Restrictions: The proposing Department or Library must demonstrate that project materials are not subject to restrictions by the donor.
- Copyright: The proposing Department or Library must demonstrate that project materials are either in public domain or that permission has been obtained from copyright holder, and that other uses protected by the Digital Millennium Copyright Act have been satisfied.
- Extent and level of resource commitment: The proposing Department or Library must demonstrate their commitment to the digital project. This commitment includes: the support of the Department head or Library Director; Department or Library direct funding support or a commitment to seek outside funding support for the project; and a commitment of staff time for developing and undertaking the project.
All digitization project proposals must address the significance of the project to the University and Libraries missions in terms of one or several following criteria:
- Programmatic Value: Does the project support current or emerging research or instruction in one or more specific subject areas or support the academic work of one or more defined user groups or information communities?
- Accessibility/Added Value: Does the project enhance the value and/or the preservation of existing collections by making them more accessible, better integrated, and/or more likely to be used?
- Historical/Cultural Value: How does the project contribute to the holdings of materials relating to the history and culture of the University, the region, the nation or international communities?
- Intrinsic Value: Are the materials rare or of some other self-evident value, that the project would contribute to the reputation of the University libraries?
- Collaborative Value: Does the project promote internal collaboration between or among units of the library, between the library and other University units, and/or external collaboration with other universities or institutions?
- Developmental Value: Does the project promote a specific developmental or stewardship initiative?
- Public Service Value: Does the project serve users beyond the immediate University community?