Scan and Deliver

Today I will tell you about a day in the life of Scan and Deliver. For those of you unfamiliar with Scan and Deliver, it’s kind of like ILL delivery of articles, except it is for documents that we own in the library. Yes that’s correct, we will scan something and send out a pdf, so you don’t even have to come in.

One of the most important tasks is verifying the citations. I receive all kinds of weird, and incomplete citations, despite many of the fields, on the log in form, being mandatory. Essentially all someone has to do is type one character, and they can bypass this mandatory field. Now one of my favorite things to see, is the lack of call number, this is actually quite common among library science students, yes the students studying to be librarians, are not aware of what a call number is. It is quite common for someone to put their phone number in the field as well. The phone number always brings a smile to my face.

Okay, so after we’ve done our best to verify the citation, we then move onto making sure, that we do not have access to it online, or in our vast amount of databases.

After all of the following tasks have been completed, I then go and pull the book from the stacks. This gives me a nice chance to get a little bit of walking in during my day.

Finally I scan the book, and post the pdf to a server where our patrons can access it. Now if there should be any problem, such as a missing page, or book, then we can do an ILL request for the article. Also occasionally the book may be too large, brittle, or the article too long, for us to scan. We also have a limit of one chapter or article per book, and no more than 50 pages.

I hope this sheds some light on the glamorous job of Scan and Deliver.

Contributed by William Boland